The Executive Assistant is responsible for coordinating a wide range of activities in assigned areas, currently administration, human resources, information technology, and communications.  This position reports to the Chief Administrative Officer.

• Schedule meetings and conference calls and ensure required materials are prepared and distributed to participants prior to meeting time.  Resolve scheduling conflicts independently and ensure meeting requests are prioritized according to business need.  Coordinate with outside venues, when needed.  Coordinate meeting logistics with both internal and external participants.
•  Coordinate travel including researching and booking trips, ensuring cost effective and logical itineraries are developed, ensuring that all international travel requirements are met and documents secured prior to departure date.  Coordinate travel requests and expense reimbursement process.
•  Serve as a primary point of contact with prospective employees.  In collaboration with HR Director, coordinate recruitment activity including advertising current job opening, assisting with initial screening process of resumes, responding to employment related inquiries, scheduling candidate interviews and travel and processing expense reimbursements, preparing internal status reports, coordinating contracts with third-parties.  Manage electronic filing system for prospective employee resumes and interview activity.  Assist HR Director with orientation process of new employees as requested.
•  In collaboration with Communications Manager and Communications Specialist, support major communications initiatives by coordinating media briefings, press releases, or other print or electronic materials, track news coverage, and maintain media files.
•  Serve as back-up to the office of the CEO, providing coverage during vacations and illness.  Responsibilities may include travel coordination for the CEO, preparation and distribution of materials related to the Board of Directors meetings and committees, Senior Management Team meetings, assistance to the CFO as requested.
•  Coordinate organization-wide activity under direction of CAO for example: drafting agendas and creating presentation materials for monthly Town Hall meetings, coordinating all-employee events and receptions.
•  Participate in operational and administrative special projects, as requested.

• 5+ years relevant business experience, with previous senior level administrative experience preferred.  Demonstrates critical thinking skills, solid decision making/problem solving skills, good judgment, and ability to operate autonomously under general direction.
• Strong user skills with all Microsoft Office products
• Experience with travel and meeting planning preferred
• Strong organizational and interpersonal skills
• Strong verbal and written communications skills
• Bachelor’s degree in relevant discipline a plus

Please email your application (cover letter and resume) to jobs@tballiance.org.

No phone calls please.

No recruiters.  Direct applicants accepted only.